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What your meetings cost

One recurring meeting, priced properly: the people in it, the time around it, and the working weeks it actually repeats over. Then what a shorter one with fewer people in it would give back.

  • FREE
  • NO EMAIL
  • TWO MINUTES
  • NOTHING SAVED OR SENT

COSTING YOU A YEAR

£10,948

this meeting, at £238 a sitting, 46 sittings a year

WORKED EXAMPLE, NOT YOUR NUMBERS

Six people sit in a sixty minute status meeting every Monday. Each of them spends about ten minutes either side of it, reading the deck beforehand and chasing actions afterwards. Their loaded cost averages £34 an hour, and it repeats over forty-six working weeks.

£10,948 a year

Run it in thirty minutes with the three people who need to be there, and £7,820 of that comes back: 230 hours, or about 30.7 working days of somebody’s time. Every figure is an input in the calculator, not a claim about your business.

WHAT IT DOES NOT COUNT

  • Whatever the meeting is actually worth
  • Decisions that only happen with everyone in one room
  • The cost of not having it at all

All three are real, and none can be priced honestly, so none are in the arithmetic. What comes out is the cost side alone.

The questions this number raises

Why is there no average meeting cost on this page?
Because nobody here has measured the average meeting, and most calculators of this kind open with a borrowed statistic and quietly use it as a default. Every figure here is a number you typed, and every default is a placeholder that says so.
Why forty-six weeks and not fifty-two?
Holiday and bank holidays. Costing a recurring meeting at fifty-two weeks overstates it by about twelve percent, and a number that flatters the case is not much use. It is the same basis the ROI calculator uses, and here it is yours to change.
What hourly cost should we put in?
The loaded cost, not the hourly rate on the payslip. Salary, employer National Insurance, pension, software licences and the desk they sit at. It is usually a fair bit higher than the figure you have in mind, which is the point.
Why does preparation count?
Because a recurring meeting rarely costs only the hour it occupies. Somebody builds the deck, everybody reads it, and somebody chases what came out of it. If none of that happens in your case, set it to zero and the arithmetic drops it.
Is this saying meetings are a waste?
No, and the result screen says so. It puts a price on one recurring meeting so the question of whether it earns that price becomes answerable. Plenty do; the ones that do not are usually the ones nobody has costed.
What does it deliberately leave out?
The value of the meeting, the decisions that only happen with everyone in a room, and the cost of not having it. None can be priced honestly, so none are in here. What you get is the cost side alone: a conservative figure.
What has any of this got to do with automation?
Most recurring meetings exist to move information nobody has time to write down. We make the status update assemble itself from the systems that hold it, and the notes and actions write themselves into your CRM, so the meeting shortens or stops needing everybody.
Is anything saved or sent?
No. It runs entirely in your browser. There is no account, no email box, no analytics event carrying your numbers, and nothing to delete afterwards. Close the tab and it is gone.

Carry on next door

Automation ROI calculator

The same arithmetic pointed at a job rather than a meeting: what it costs a year, and what automating it pays back.

Open it

Find your first automation

If the meeting exists to move information, this ranks which piece of that to hand over first.

Open it

The number is bigger than you thought

Most of the time the fix is not cancelling the meeting. It is making the information arrive without one, which we scope in twenty minutes.

Book twenty minutes

A chat panel asking to onboard the new client and the new starter, the reply that slots were booked, paperwork signed and accounts created, calendar and form panels joined by teal threads, and a run log.
The scheduling run the calculator prices. The figures are an illustration of a run, not a client's results.

Ran your numbers? Send us the figures and we will come back with a fixed price, or book twenty minutes and talk them through.

Book twenty minutes →Send us the brief

Elsewhere on this site

Each service is its own page. Pricing, the FAQ, the Manchester company page, the free tools and the blog sit alongside them.

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From the blog

Umar has brought real value to LP Exchange by helping us utilise AI effectively across the business. He has strong technical knowledge, but importantly, he understands how to apply it in a practical and commercially useful way. His work has supported improvements across data cleansing, process automation, marketing and sales reporting, helping us turn complex information into clearer insights and more efficient ways of working.

James DonohueManaging Director, LP Exchange · 21 September 2026